Job Description
Are you a people person with a knack for organization? Apex Professional Solutions is looking for a dedicated Part-Time Receptionist to join our vibrant team in Houston, TX. We pride ourselves on providing top-tier administrative support to our clients, and we need someone who can keep the front desk running smoothly while representing our brand with professionalism and warmth.
In this role, you will be the first point of contact for our visitors and clients, setting the tone for their entire experience with our company. If you are seeking a flexible schedule in a supportive environment, apply today!
Responsibilities
- Front Desk Management: Greet and welcome guests with a smile, directing them appropriately and managing the reception area to ensure it is always tidy and professional.
- Communication Hub: Answer and screen incoming calls with a professional demeanor, transferring messages to the correct department and taking detailed voicemails.
- Appointment Scheduling: Manage the company calendar, scheduling appointments, meetings, and conference room bookings to ensure no conflicts arise.
- Administrative Support: Assist with data entry, filing, and maintaining digital and physical records with high accuracy and attention to detail.
- Mail & Courier Services: Sort and distribute incoming mail and packages efficiently, and handle outgoing courier services as needed.
- Customer Relations: Provide general information to visitors and clients, answering inquiries and escalating complex issues to management when necessary.
Qualifications
- Education: High school diploma or GED required; some college coursework in business administration or a related field is a plus.
- Experience: Minimum of 1 year of professional receptionist or administrative support experience preferred.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a polished telephone manner.
- Professionalism: Demonstrated ability to maintain a professional appearance and demeanor in a fast-paced office setting.
- Organization: Strong time management skills and the ability to multitask effectively while prioritizing tasks.