Job Description
Join our dynamic team as the Evening Receptionist at Premier Business Solutions, where your professionalism will shine as the first point of contact for our prestigious Saint Paul headquarters. This direct-hire opportunity offers a competitive salary, comprehensive benefits, and a supportive environment perfect for career growth. As the evening ambassador of our brand, you'll manage high-profile client interactions while maintaining seamless office operations during critical after-hours periods. If you thrive in fast-paced settings and excel at creating exceptional experiences, this role is your gateway to long-term success in Minnesota's thriving business district.
Responsibilities
- Manage high-volume incoming calls and communications with executive-level professionalism
- Greet and assist VIP clients, vendors, and visitors with exceptional service standards
- Coordinate complex scheduling for executive meetings and conference room reservations
- Maintain secure visitor management system and issue access badges
- Perform advanced administrative tasks including document preparation and report formatting
- Oversee office supply inventory and coordinate with vendors for restocking
- Manage incoming/outgoing mail and packages with meticulous tracking
- Collaborate with overnight security team to ensure facility safety protocols
Qualifications
- Minimum 2 years of high-level receptionist or executive administrative experience
- Proven expertise in Microsoft Office Suite and scheduling software
- Exceptional multitasking abilities in fast-paced, high-pressure environments
- Professional demeanor with polished business communication skills
- Strong attention to detail with confidential information handling expertise
- Ability to work independently with minimal supervision during evening hours
- Valid Minnesota driver's license preferred for occasional errands
- Proficiency in bilingual communication (Spanish/English) highly desirable