Job Description
Welcome to Crescent City Administrative Services, where Southern hospitality meets professional excellence. We are currently seeking a dynamic and organized Part-Time Receptionist to join our growing team in the heart of New Orleans. If you possess a friendly demeanor and exceptional organizational skills, we invite you to apply for this exciting opportunity to represent our brand.
In this pivotal role, you will be the first point of contact for our clients and visitors, ensuring a seamless and welcoming experience from the moment they arrive at our office.
Responsibilities
- Front Desk Management: Greet all visitors and clients warmly, ensuring a professional and welcoming atmosphere.
- Communication: Answer and redirect incoming phone calls with a polite and clear voice; take accurate messages when necessary.
- Mail & Logistics: Sort, distribute, and log incoming and outgoing mail, packages, and deliveries efficiently.
- Scheduling: Manage the appointment calendar, scheduling meetings and confirming appointments via email or phone.
- Administrative Support: Assist with data entry, filing, and maintaining accurate digital and physical records.
- Office Supplies: Monitor office supply levels and coordinate replenishment orders as needed.
- Event Coordination: Support in the preparation of meeting rooms and occasional company events.
Qualifications
- Education: High school diploma or equivalent required; additional business training is a plus.
- Experience: Previous experience as a receptionist or in a front office administrative role is preferred.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a focus on customer service.
- Organization: Strong attention to detail and the ability to multitask in a fast-paced environment.
- Availability: Must be available to work flexible hours, including some weekends or evenings, as required by the business.