Job Description
Join our dynamic team as a Part-Time Receptionist at Innovate Solutions Inc., where cutting-edge technology meets exceptional customer service. This role is perfect for detail-oriented professionals who thrive in fast-paced environments and want to make a lasting first impression. Enjoy flexible scheduling (25-30 hours/week) with competitive compensation in San Jose's thriving tech corridor. You'll be the cornerstone of our client experience, managing our welcoming reception area while supporting critical administrative functions. If you're passionate about hospitality and possess polished communication skills, we invite you to apply today!
Responsibilities
- Manage professional front desk operations including visitor greeting, call routing, and mail distribution
- Maintain immaculate reception area appearance and ensure office supplies are fully stocked
- Coordinate meeting room reservations and calendar management for executive team
- Assist with vendor coordination, courier services, and facility maintenance requests
- Perform light administrative duties including data entry, document scanning, and report preparation
- Support HR initiatives onboarding new hires and processing employment paperwork
- Uphold strict confidentiality protocols for sensitive company and client information
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 1 year receptionist or administrative support experience
- Exceptional verbal/written communication and interpersonal skills
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and scheduling software
- Ability to multitask efficiently while maintaining professional demeanor under pressure
- Punctual, reliable, and adaptable to changing priorities
- Valid California driver's license and reliable transportation