Job Description
Join our prestigious downtown Portland firm as a Part-Time Receptionist and become the welcoming face of our organization. We're seeking an energetic professional to deliver exceptional client experiences while supporting our administrative team in a fast-paced environment. This immediate opening offers flexible scheduling and the opportunity to grow with a leader in professional services.
Responsibilities
- Manage front desk operations including visitor greeting, call screening, and mail processing
- Coordinate meeting room bookings and equipment setup for internal/external events
- Perform light administrative tasks: data entry, document formatting, and supply inventory
- Support HR initiatives onboarding new hires and maintaining employee records
- Manage vendor relationships for office supplies and service maintenance
- Assist with event coordination for client meetings and company functions
- Maintain professional reception area appearance and ambiance standards
Qualifications
- Minimum 1 year front desk/reception experience in professional services
- Proficiency in Microsoft Office Suite and scheduling software
- Exceptional communication skills with polished phone etiquette
- Ability to multitask in a fast-paced environment with competing priorities
- Detail-oriented with strong organizational and time management skills
- Professional appearance with positive, approachable demeanor
- High school diploma or equivalent; college coursework preferred