Job Description
Join our dynamic team at CityHub Solutions as a Part-Time Administrative Assistant and kickstart your career in Philadelphia's thriving business district. This entry-level position offers flexible hours (20-25 hrs/week) with growth potential into full-time roles. Perfect for recent graduates or career changers seeking hands-on experience in a collaborative, fast-paced environment.
We provide comprehensive training, competitive compensation, and a supportive atmosphere where your contributions matter. Enjoy modern office amenities, complimentary coffee bar, and monthly team-building events. Located in Center City with easy transit access.
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and front desk reception
- Support scheduling, calendar management, and meeting coordination for 15+ team members
- Handle data entry with 99% accuracy using Salesforce and Microsoft Office Suite
- Assist in onboarding new hires with orientation materials and IT setup
- Prepare professional correspondence, reports, and presentations
- Coordinate office events and maintain organized digital filing systems
- Act as first point of contact for client inquiries and vendor communications
Qualifications
- High school diploma or equivalent; associate/bachelor's degree preferred
- 0-2 years administrative or customer service experience
- Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a deadline-driven environment
- Positive attitude with willingness to learn new systems
- Reliable transportation and punctuality are essential