Job Description
Join our elite team at Prestige Executive Suites, Oakland's premier business hub. We seek a polished Senior Evening Receptionist to deliver exceptional client experiences during our high-traffic evening hours. This premium role combines administrative excellence with hospitality finesse in a stunning downtown setting. Enjoy competitive compensation, comprehensive benefits, and a flexible schedule that respects your work-life balance.
As the first point of contact for our prestigious clientele, you'll embody professionalism while managing complex scheduling, vendor coordination, and executive support. This position is ideal for detail-oriented professionals seeking upward mobility in a dynamic corporate environment.
Responsibilities
- Manage multi-line phone system with exceptional etiquette and call routing
- Coordinate executive calendars and meeting logistics for 15+ executives
- Handle high-volume client check-ins and access control for secure facilities
- Process incoming/outgoing mail and courier packages with meticulous documentation
- Oversee evening office operations including supply inventory and equipment maintenance
- Coordinate with building security and vendors for after-hours services
- Prepare executive correspondence and confidential documentation
- Act as primary liaison for after-hours building emergencies
Qualifications
- Minimum 3 years corporate receptionist experience in professional services
- Advanced proficiency in Microsoft Office Suite and calendar management tools
- Exceptional multitasking abilities in high-pressure environments
- Proven conflict resolution skills with diverse clientele
- Discretion and confidentiality handling sensitive executive information
- Valid California driver's license and reliable transportation
- Availability for flexible evening shifts (3:00 PM - 11:00 PM)
- Professional appearance and polished business communication skills