Job Description
Are you a charismatic professional with a passion for organization? Prestige Professional Services is looking for a dedicated Part-Time Receptionist to join our elite team in the heart of Indianapolis. We pride ourselves on providing exceptional service to our clients, and we need a friendly face to represent our brand at the front door.
In this role, you will be the first point of contact for our visitors and a vital link in our daily operations. We offer a flexible schedule, a collaborative work environment, and the opportunity to develop your administrative skills in a high-growth setting.
In this role, you will be the first point of contact for our visitors and a vital link in our daily operations. We offer a flexible schedule, a collaborative work environment, and the opportunity to develop your administrative skills in a high-growth setting.
Responsibilities
- Greet and Welcome: Provide a warm, professional greeting to all visitors, clients, and vendors upon arrival.
- Phone Management: Answer multi-line phone systems professionally, screen calls, and transfer to the correct department or individual.
- Administrative Support: Handle incoming and outgoing mail, packages, and deliveries with accuracy and care.
- Scheduling: Manage the digital calendar, schedule appointments, and send reminders to ensure the office runs efficiently.
- Communication: Compose and send professional emails, memos, and correspondence on behalf of management.
- Inventory Control: Monitor and order office supplies, ensuring the reception area is always well-stocked and organized.
- Data Entry: Assist with filing, filing, and maintaining digital records with a high degree of attention to detail.
Qualifications
- Experience: Previous experience as a receptionist or in a front-office administrative role is preferred.
- Education: High school diploma or GED required.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic computer operations.
- Communication: Excellent verbal and written communication skills with a polished, professional tone.
- Organization: Strong multitasking abilities and the capacity to prioritize tasks in a fast-paced environment.
- Professionalism: Must possess a neat, professional appearance and a friendly demeanor.