Job Description
Join Urban Solutions Inc. as a Part-Time Administrative Assistant and embrace the flexibility of a modern work environment. We're seeking a dynamic professional to support our Boston operations with immediate availability. This role offers the perfect balance between structure and autonomy, allowing you to excel while managing your schedule.
As a key member of our team, you'll drive operational efficiency through exceptional organizational skills and client interactions. We value initiative, reliability, and a collaborative spirit. Enjoy competitive compensation, supportive leadership, and opportunities for professional growth—all while maintaining work-life balance.
Responsibilities
- Manage incoming communications (calls, emails, inquiries) with professional courtesy
- Maintain digital and physical filing systems with meticulous attention to detail
- Coordinate calendars, appointments, and meeting logistics for executive team
- Prepare, edit, and distribute confidential documents and reports
- Support office operations including supply inventory and vendor coordination
- Assist with onboarding processes for new team members
- Contribute to process improvement initiatives for departmental efficiency
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 2+ years administrative or customer service experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- Ability to work independently with minimal supervision
- Flexibility to adapt to changing priorities and schedules
- Professional demeanor with confidentiality awareness