Job Description
Join our dynamic team as an Evening Receptionist at the prestigious Downtown Jersey City Business Center. This immediate hire opportunity offers competitive compensation and a vibrant work environment in the heart of Jersey City's financial district. As the first point of contact for high-profile clients and executives, you'll embody professionalism while managing critical front desk operations during evening hours. This role is perfect for a polished individual seeking growth in administrative support with flexible scheduling and comprehensive benefits.
Responsibilities
- Manage front desk operations during evening hours (4 PM - 12 AM), including client greeting, visitor screening, and call routing
- Coordinate executive calendars, schedule meetings, and manage conference room bookings
- Handle confidential correspondence, document processing, and data entry using Microsoft Office Suite
- Oversee office supply inventory and coordinate facility maintenance requests
- Maintain security protocols for building access and sensitive information
- Support administrative projects including report generation and document formatting
- Collaborate with day staff for seamless operational handovers and task delegation
Qualifications
- Minimum 2 years of professional receptionist or administrative support experience
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional verbal/written communication and interpersonal skills
- Proven ability to multitask in fast-paced environments with discretion
- Professional demeanor with polished business appearance
- Flexibility to work evenings, weekends, and holidays as needed
- Knowledge of office equipment (multifunction printers, AV systems)
- Associate's degree in Business Administration or related field preferred