Job Description
Join our prestigious downtown Boston firm as a Part-Time Receptionist and become the face of our dynamic team! We're seeking a polished professional to manage our front desk operations with warmth and efficiency. This role offers flexible scheduling (20-25 hours/week) in a modern, collaborative environment where your contribution directly shapes our client experience.
As the first point of contact, you'll embody our brand's excellence through exceptional service, administrative support, and seamless coordination across departments. Perfect for candidates seeking work-life balance while advancing their administrative career in Boston's vibrant Financial District.
Responsibilities
- Manage professional front desk operations including call routing, visitor greeting, and mail handling
- Coordinate meeting room bookings and calendar management for executive team
- Perform administrative tasks: data entry, document processing, and supply inventory
- Assist with onboarding processes: badge preparation, IT equipment setup, and orientation support
- Maintain reception area presentation and ensure office supplies are stocked
- Collaborate with HR and facilities teams for seamless office operations
- Handle confidential information with discretion and professionalism
Qualifications
- Minimum 1+ years of professional receptionist or customer service experience
- Exceptional verbal/written communication and interpersonal skills
- Proficiency in Microsoft Office Suite and scheduling software
- Ability to multitask in fast-paced environment with poise
- Professional appearance and polished phone etiquette
- Strong organizational skills with attention to detail
- Flexibility to work occasional evenings/weekends as needed
- High school diploma required; associate's degree preferred