Job Description
Are you a polished professional looking for a flexible opportunity in the heart of Austin? Apex Business Group is seeking a dedicated Part-Time Receptionist to join our dynamic team immediately. As the face of our company, you will play a crucial role in ensuring our operations run smoothly while providing exceptional service to our clients and partners.
In this role, you will manage the front desk, handle incoming communications, and support our administrative team with essential daily tasks. We pride ourselves on a collaborative environment where your contributions are valued, and your growth is supported.
Responsibilities
- Front Desk Operations: Greet visitors warmly and professionally, manage the reception area, and direct inquiries to the appropriate team members.
- Communication Management: Answer incoming calls with a positive tone, screen and route messages, and manage email correspondence efficiently.
- Administrative Support: Perform accurate data entry, maintain digital and physical filing systems, and assist with basic bookkeeping tasks.
- Scheduling: Coordinate meeting rooms, manage appointment calendars, and assist with calendar scheduling for senior staff.
- Mail & Logistics: Sort and distribute incoming mail and packages promptly, and coordinate courier services as needed.
- Office Maintenance: Monitor office supplies inventory and assist in maintaining a clean, organized, and safe workspace.
Qualifications
- Experience: Minimum of 1-2 years of professional receptionist or administrative support experience.
- Technical Proficiency: Must be highly proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning new software quickly.
- Communication Skills: Excellent verbal and written communication skills with a customer-first mindset.
- Professionalism: A polished, friendly demeanor with strong interpersonal skills.
- Availability: Ability to work a consistent part-time schedule (e.g., 20-25 hours per week) with some flexibility for occasional evening or weekend coverage.
- Attention to Detail: Strong organizational skills and the ability to multitask in a fast-paced environment.