Job Description
We are looking for a dedicated Part-Time Administrative Assistant to join our dynamic team in Washington, DC. This is an urgent hiring opportunity for a reliable professional ready to contribute immediately to our operations. If you thrive in a fast-paced environment and possess exceptional organizational skills, we want to hear from you.
Job Overview:
In this role, you will be the backbone of our daily operations, ensuring seamless communication and efficient workflow. You will work closely with department heads to support administrative functions, manage records, and handle various clerical duties that keep our office running smoothly.
Why Join Us?
- Immediate start available for the right candidate.
- Competitive hourly pay based on experience.
- Flexible scheduling to accommodate work-life balance.
- Opportunity for professional growth within a stable organization.
Responsibilities
- Manage Communications: Screen and direct incoming phone calls and emails, responding to inquiries professionally and promptly.
- Data Entry & Record Keeping: Accurately input data into databases and maintain organized, up-to-date physical and digital files.
- Schedule Management: Coordinate appointments, meetings, and travel arrangements for executives and staff.
- Document Preparation: Draft, proofread, and format letters, memos, reports, and presentations using Microsoft Office Suite.
- Office Support: Handle inventory, order office supplies, and assist in basic accounting tasks such as expense reporting.
- Customer Relations: Greet visitors, manage the front desk, and ensure a welcoming environment for clients and partners.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree preferred.
- Experience: Minimum of 1-2 years of administrative or office support experience.
- Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and ability to learn new software quickly.
- Communication: Excellent verbal and written communication skills with a professional tone.
- Organization: Strong attention to detail and the ability to prioritize tasks effectively in a busy environment.
- Availability: Must be available to work a part-time schedule (20-30 hours per week).