Job Description
Join Chicago Office Solutions as a Part-Time Administrative Assistant and enjoy the flexibility to balance your work and life! We're seeking a detail-oriented professional to support our dynamic team with 20-25 hours per week, including weekday mornings and afternoons. This hybrid role offers remote flexibility with 2-3 days in our downtown Chicago office. Perfect for students, parents, or career changers seeking adaptable scheduling while gaining valuable administrative experience in a supportive environment.
Responsibilities
- Manage calendars, scheduling, and meeting coordination for executives
- Handle incoming communications via phone, email, and in-person inquiries
- Process invoices, expense reports, and basic bookkeeping tasks
- Prepare professional documents, presentations, and reports
- Organize digital and physical filing systems with meticulous attention to detail
- Coordinate office logistics including supplies, equipment, and vendor relationships
- Support special projects and event planning initiatives
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1+ years administrative or customer service experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- Proven ability to work independently with minimal supervision
- Reliable transportation for downtown office visits
- Flexibility to work between 8 AM - 6 PM on weekdays