Job Description
Join our prestigious downtown firm as an Evening Receptionist and become the cornerstone of our client experience. This high-impact role offers exceptional compensation and benefits while showcasing your professionalism in a sophisticated after-hours environment. We seek a polished individual who thrives in dynamic settings and values work-life balance with our evening shift schedule.
Our ideal candidate will enjoy comprehensive health benefits, 401(k) matching, paid time off, and professional development opportunities. This position is perfect for career-driven professionals seeking stability, growth, and a competitive salary in Madison's thriving business district.
Responsibilities
- Manage front desk operations during evening hours (4 PM - 12 AM) with exceptional client service
- Coordinate executive calendars, scheduling, and complex meeting arrangements
- Handle confidential information with discretion and maintain secure document management
- Oversee building security protocols and emergency response procedures
- Assist with vendor relations, procurement, and office supply inventory
- Support administrative functions for C-suite executives and department heads
- Collaborate with cross-functional teams to ensure seamless operations
Qualifications
- Minimum 3 years of high-end receptionist or executive assistant experience
- Proficiency in Microsoft Office Suite and advanced calendar management systems
- Exceptional communication skills with polished business etiquette
- Ability to multitask in fast-paced environments with strong problem-solving skills
- Valid Wisconsin driver's license and reliable transportation
- Professional appearance and demeanor suitable for executive client interactions
- Availability to work flexible evening shifts including weekends as needed